BIM 360 Glue: Running a Coordination Meeting
BIM 360 Glue: Running a Coordination Meeting
Champion
and Pursuit Team
Steps Involved:
STEP 1: Coordinate
a weekly meeting day and time; i.e. Wednesdays at 8:30 am. Ensure all team
members can make it. Frequency as needed.
STEP 2: Before
the meeting review all “Mark-Ups” from subs and add comments as necessary. Be sure
to move the fixed Mark-Ups to close so you are not spending time reviewing
non-issues
STEP 3: Scan
the model for any new issues that have not been covered by the subs. Create
Mark-Up to be reviewed during the meeting. Update Clash tests as necessary.
STEP 4: During
the meeting it’s good to get an update from the subs on their progress and
provide to the team an update of the project i.e. schedule, RFI’s, ASI’s etc.
STEP 5: Before
beginning review of the Mark-Ups, open the table to the subcontractors for any
critical issue that they want to discuss.
STEP 6: Review
Mark-Ups and add comments, assign responsibility. Follow up later in the week
and ensure these have been resolved. Let’s not wait till next coordination
meeting to find this hasn’t been resolved. Create new Mark-Ups as needed.
STEP 7: Before
final comments, open table of discussion again. It’s important to give subs
encouragement to communicate.
STEP 8: Quick
review of actions items and due dates; including Swinerton’s action items.
STEP 9: Meeting
to a close
Why this step is important:
1. Being consistent with coordination
workflow and allowing the team to come together to discuss issues, etc. will
ensure coordination will be complete and ready for fabrication.
2. Coordination meetings is also a good
way to ensure everyone is up-to-speed with current documents, issues, RFI’s,
ASI’s, schedule, etc.
3. Swinerton can effectively gauge the
schedule and ensure we will make our RTS layout date and material on job date.
Do's:
1. Follow
a consistent workflow, day of the week and time
2. Update
the team with schedule and construction
3. Give
yourself time before the meeting for review of the BIM
Don’ts:
1. Don’t be afraid to
take initiative during the coordination meeting. Being a strong lead will get
the job done.
2. Don’t cancel meetings;
be sure to have someone from the Swinerton team to run. Keep coordination on
track.