WHAT

This guide will provide an overview of how data moves between ExakTime, CMiC and Workday.

 

WHY

Comprehension of how these applications work together to yield results and productivity.

 

HOW

See below for an integrations map and details on the information that transfers between systems.



CMiC

  • Jobs and cost codes integrate from CMiC to ExakTime.
  • ExakTime refers to jobs/projects as "locations."
  • Job data including their job number, address and Region code integrate into ExakTime when they are setup in CMiC.
    1. Region code has been added for device segmentation within ExakTime Mobile as of 12/10/2018. Meaning NorCal Craft only have access to NorCal jobs on ExakTime Mobile.
  • Once a budget is uploaded in CMiC, the cost codes with a 71111 Category integrate into ExakTime.
  • Cost codes designated for craft use  MUSThave a 71111 Category.
  • Craft cost code discriptions should be simple and relative to the task.

 

Workday

  • Employees integrate from Workday to ExakTime.
  • Employees are integrated with their employee ID and will show their full legal name in ExakTime.
    1. There are often multiple people with the same name, please make sure you double-check employee IDs to verify you're looking at the correct person.
  • Employees are associated with the proper overtime policy based on their union membership or the state in which they work.
  • Employees are assigned the proper Security Role in the ExakTime system based on their job profile in Workday, a craft carpenter has an "Employee" role whereas a foreman has a "Foreman" role.
  • If a craft employee's job profile changes, and they need a different security role in ExakTime than their default, please work with your division's Super User to get that updated in the ExakTime system.
  • Region codes are integrated from Workday to ExakTime.
    1. Region code has been added for device segmentation within ExakTime Mobile as of 12/10/2018. Meaning NorCal Craft only have access to NorCal jobs on ExakTime Mobile.


ExakTime

  • Nightly integration moves time records from ExakTime to Workday at 11pm. This information feeds craft pay and job costs for work put in place.