Adjusting your Workday Outlook email notifications

NOTE: For each item in your Inbox/Notifications, you will also receive an immediate email to your Swinerton Outlook account from Swinerton Workday  These settings can be changed using the instructions below.

Example of a Workday Outlook Notification:

Changing your Workday Outlook notifications:


STEP 1: Click on your name in the upper right hand corner of the home screen. 

STEP 2:  Click on "My Account".

STEP 3:  Then click on "My Preferences".


STEP 4:  Scroll to the bottom of the page where it says "Parent Notification Type".

STEP 5:  There are two types of Notifications listed: 

1. Alerts - These are FYI type notifications that do not require action of you in the system.

2. Business Processes - These are Actionable notifications that DO require action of you in the system and are time sensitive. (Approval of timecards for example)

For each of these types, you will see specific Notification types and how the notification will be sent.  The default setting for notifications is an immediate email.  This can be changed to a daily digest if you wish to only receive one email a day, listing all your notifications.  To change the notification to a daily digest, move on to STEP 6.


STEP 6: Click Alerts or Business Processes, then locate the alert type you would like to change to a daily digest.

STEP 7: Click in the Send Notifications Via Channels field, three dots/lines icon will appear on the right side, click on the icon


STEP 8: Unclick the immediate Email checkbox, then click the Daily Digest Email checkbox.

STEP 9: Click OK in the bottom left hand corner of the screen to save your changes.

STEP 10: Repeat for all notifications you wish to adjust.