Kofax Insurance Worksheets
Gallagher Worksheets Process
Most information should be prefilled from Kofax Data extraction. AP Indexer will verify all information are correct and Close batch for submission. We used the Invoice Description to extract the Accountant User id for ADHOC. An assigned person will go to the Tuesday Folder to move this information to the adhoc field and submit to workflow.
- Group code will auto fill based on Job/Dept Code Extraction.
- Series code will always be SUB, except for Hawaii Jobs
- Kofax will extract Vendor ID provided in Gallagher Worksheet.
- Invoice Number will auto fill with Gallagher format. If its duplicate, add a letter at the end and submit. Accountants will be responsible to review it’s a duplicate or not.
- Invoice Amount will auto fill with opposite value.
- Job/Dept Code will auto select overhead based on job number found in invoice#. This will prefill the Routing Dept Field and not the Routing Job or Secondary Job# fields.