Is My Project Ready to Close Checklist


Email the following items to Financial Manager to Close Project

  1. Checklist below completed 
  2. Final Project Status Report 
  3. Commitment Summary Report 
  4. Commitment CO Report 


Prior to requesting your project to be closed by the Financial Manager, verify the following:

1. Project Status Report:

a. CONTRACT: Current Contract Value = Revenue Forecast = Gross Billing

b. COSTS: Spent to Date = Spent/Committed Total = Cost Forecast

c. No Amounts in Anticipated Change Orders/ No open PCIs (All PCIs in approved or cancelled status)

d. No Allowance or Contingency in Cost Forecast

e. No unbilled Retention

f.  No open RFIs, all Submittals closed and no open Daily Journals


2. Commitment Summary Report:

a. No retained amounts for any Subcontractor

b. No balance to complete for any Subcontractor


3. Commitment CO Status Report:

a. No Pending/Unposted Subcontract Change Orders for any Subcontractor


4. Textura:

a. Subcontract Listing: No retained amounts and no balance due for any Subcontractor


5. Billing and Payment Status Report:

a. Billing and Payment Status Report matches Gross Billings on Project Status Report


6. Verify final costs have been applied to your job:

 a. Verify final Insurance cost posted to job

b. Verify final PLP/PSI credits posted to job

c. Verify final Builders Risk insurance cost posted to job (if applicable)

d. Verify final Subguard & Bond charges posted to job (if applicable)

e. Verify final Textura Costs posted to job

f. Verify other misc. final charges (warranty, final photography, final payroll charges, taxes, etc.)


CMiC/Project Maintenance/General Tab  (Click the current project name on the treeview)

Click Edit and Input the following data:

  1. Warranty Start Date
  2. Actual Substantial Completion Date
  3. Actual Final Completion Date (Construction Completion)
  4. Method Used to Determine Final Completion 

 

 

  1. Project Status Report


 

 (Front page)



1. 


CONTRACT: Current Contract Value = Revenue Forecast = Gross Billing


2.


COSTS: Spent to Date = Spent/Committed Total = Cost Forecast


3.


No Amounts in Anticipated Change Orders/ No open PCIs (All PCIs in approved or cancelled status)


4.


No Allowance or Contingency in Cost Forecast


5.


No unbilled Retention




(Back page) 

 



1.


No open RFIs, all Submittals closed and no open Daily Journals



  1. Commitment Summary Report







1. 


No Retained Amounts for any Subcontrator


2.


COSTS: Spent to Date = Spent/Committed Total = Cost Forecast



  1. Commitment CO Status Report


 



1. 


No Pending/Unposted Subcontract Change Orders for any Subcontractor



  1. Textura




1. 


Subcontract Listing: No retained amounts and no balance due for any Subcontractor




  1. Billing and Payment Status Report

Report located in CMiC tree view, go to Reports 4 Budget & Cost Reports 4 AR


 



1. 


Billing and Payment Status Report matches Gross Billings on Project Status Report