How to Move Costs from One Project to Another
How to Move Costs from One Project to Another
Document Overview
- Moving posted costs from one project to another project
- This is useful when needing to reallocate fees or moving costs
NOTE: Costs can NOT be moved if tied to a commitment (subcontract).
Verify that costs are in fact posted on the originating project before moving the costs to the new project.
Sample Report Below – JC Posting Report.
Sample Report Below – General Ledger Posting Report.
The batch number will auto-populate and be tied to the user’s name
Complete the fields under the Transaction Section:
Post Date: Date/month desired for entry to post
Journal: Type of journal entry being posted (most job-related entries will be JC)
Source: Where the entry is generating from (short version)
Source Desc: Detailed information pertaining to the source
Reference: Job number, “tax”, etc.
Reference Desc: Details about the entry (billing info, City/County Sales tax rate, etc.)
Ref Date: Posting date (today’s date)
Helpful Tip: The information entered in items c. - g. above should be the same information in the Job Detail Transaction Log for consistency.
Under the Detail Section:
Insert a line item for each entry needed (two lines will be inserted in this example)
Enter Type: J = Job Cost Entry, G = General Ledger Entry
Company: Enter the company number in which the project resides
Job/Dept/Eqp/WO: most of the time this is the project number
Phase/Compon/Acc/WI: this information is obtained from either the AP Voucher GL Distribution, or CMiC Project Field
Cat/Tran/Exp: This is information is obtained from the same places as Cost Codes
Debit = will increase the account being posted to
Credit = will decrease the account being posted to
Sample Report Below will generate. Review for accuracy.
Ensure “Print Reports Immediately” is the only box checked