How to Complete a Manual Journal Entry How to Complete a Manual Journal Entry Document Overview - Moving posted costs from one project/department to another - This is useful when there are only a few transactions that need to be completed instead of completing a foreign batch Sample Report Below – JC Posting Report. Sample Report Below – General Ledger Posting Report. Job Costing Transactions Enter Cost Transaction Click Create Batch Complete the fields under the Transaction Section: Post Date: Date/month desired for entry to post Journal: Type of journal entry being posted (most job-related entries will be JC) Source: Where the entry is generating from (short version) Source Desc: Detailed information pertaining to the source Reference: Job number, “tax”, etc. Note: If Accrual box is checked this entry will automatically be reversed and posted the following period. Under the Detail Section: Insert a line item for each entry needed (two lines will be inserted in this example) Enter Type: J = Job Cost Entry, G = General Ledger Entry Company: Enter the company number in which the project resides Job/Dept/Eqp/WO: most of the time this is the project number Phase/Compon/Acc/WI: this information is obtained from either the AP Voucher GL Distribution, or CMiC Project Field Cat/Tran/Exp: This is information is obtained from the same places as Cost Codes Debit = will increase the account being posted to Credit = will decrease the account being posted to Continue adding remaining line entries as necessary. When all entries are entered, all Debits must equal Credits; if the amounts do not balance, you will not be able to save the journal entry. Click Save Click Print Edit List Click Print Sample Report Below will generate. Review for accuracy. Click Post Transactions Ensure “Print Reports Immediately” is the only box checked (unless Accrual box was checked under the Transaction section). Click Post Click Run Report